Guests Management

Assigning a guest to a bed

Step-by-step process to assign guests

3 min read

Explanation

Assigning a guest to a bed creates the occupancy record and marks the bed as unavailable for the booking period.

Step 1: Navigate to the property and select the room.

Step 2: Find the available bed you want to assign.

Step 3: Click "Assign Guest" and enter guest details (name, contact, ID proof).

Step 4: Set check-in and expected check-out dates.

Step 5: Confirm the assignment - the bed is now occupied.

The system automatically generates rent invoices based on the booking period.

When This Applies

  • Use this when a guest physically arrives for check-in.
  • Guest information must be complete before assignment.
  • Bed must be available (not already occupied).
  • Does NOT apply for advance reservations - use booking instead.

Common Mistakes

  • Assigning a guest to an already occupied bed.
  • Not verifying guest ID documents before assignment.
  • Setting incorrect check-out dates, leading to billing issues.
  • Assigning the same guest to multiple beds simultaneously.

Related Articles

Vacating a guest
Shifting guest between beds
Error: Guest already assigned

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