Billing & Invoices

How pro-rata billing is calculated

Step-by-step breakdown of partial month rent calculation

5 min read

Explanation

Pro-rata billing calculates rent for partial months when a guest checks in or out mid-month. The system uses actual days stayed divided by total days in the month.

Step 1: Identify the total monthly rent for the bed.

Step 2: Count the total number of days in the booking month.

Step 3: Count the actual number of days the guest stayed in that month.

Step 4: Calculate: (Monthly Rent ÷ Days in Month) × Days Stayed = Pro-rata Amount

Example: Monthly rent = ₹10,000, Month = February (28 days), Guest stayed 15 days. Calculation: (10,000 ÷ 28) × 15 = ₹5,357.14

The system automatically rounds to 2 decimal places for currency accuracy.

When This Applies

  • Pro-rata applies when check-in date is NOT the 1st of the month.
  • Pro-rata applies when check-out date is NOT the last day of the month.
  • Pro-rata applies separately for each month if booking spans multiple months.
  • It does NOT apply when guest stays for complete calendar months.

Common Mistakes

  • Manually calculating using 30 days instead of actual days in the month.
  • Forgetting that February has 28/29 days, not 30.
  • Not accounting for checkout day - system counts it as a full day.
  • Expecting pro-rata to use fixed 30-day months - it uses calendar months.

Related Articles

How rent is calculated
Understanding invoice types
Billing cycle settings

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